| |
|
|
 |
| |
| |
| At Icreon, our strong domain knowledge combined with our expertise in a wide range of technologies enables us to design, develop and implement document management software solutions tailored to suit the requirements of individual organizations as well home users. The document management solutions provided by Icreon enable clients to build and manage a centralized repository for their documents. |
| |
| |
| Typically, organizations have a large number of documents such as application forms, invoices etc that are required to be stored and accessed for reference and processing. Large spaces are required to store and archive the documents. Maintenance and retrieval of these stored documents is a cumbersome and time consuming process as they are exposed to the risk of being damaged or misplaced. A document management system aims to solve this problem by storing, tracking, retrieving and managing documents electronically thereby providing a cost effective solution to save time and space. |
| |
| BENEFITS |
The benefits that a document management system provides are as follows:
|
 |
A centralized repository for storing all documents |
|
|
Multiple versions of each document can be maintained |
|
|
It forms a part of the front end. |
|
|
Provides audit logs to track creation, modification and deletion of documents |
|
|
Access to documents can be restricted |
|
|
Paper documents can be scanned and stored in the repository |
|
|
Extensive indexing options, enabling easy and faster retrieval of documents |
|
|
Easy to share documents |
|
| |
| |
|
| FEATURES |
| Extensive research and study has gone into every aspect of a document management system in order to enable us to design and develop robust and feature rich applications that can meet different levels of document management requirements. The features and functionalities that form the core of an enterprise document management system are as follows: |
| |
|
Storage: A typical document management system provides a repository to store and organize documents. The repository can reside on a server over a network or on an individual user's machine. To build the document repository, documents and files can be imported or paper documents can be scanned and saved into the repository. |
|
|
Security: A document management system provides restricted access within the document repository in order to ensure and maintain security of documents. |
|
|
Indexing: Index fields are additional information that describes a document. Index fields can be created and associated with selected documents to enable faster retrieval. |
|
|
Retrieval: Detailed search criteria are provided to enable faster retrieval of documents stored in the repository. Search can be performed on the basis of document attributes such as name, type and date of modification etc and also on the basis of index fields defined for the documents. |
|
|
Tracking: Details of all documents imported, modified and deleted are usually stored in a document history or audit log thereby enabling easy tracking of documents. Multiple versions of each document can also be maintained. |
|
|
| |
| Apart from the above mentioned features, a wide variety of third-party tools and software can be integrated with the basic document management solution in order to provide enhanced features and functionalities. Some of the tools/software components that can be integrated with the solution include the following: |
| |
|
FTP: An FTP tool can be integrated with the basic document management solution, enabling users to easily transfer documents to a remote location. The FTP tools allow users to upload documents from the document repository to a remote server and vice versa, via an FTP client. |
|
|
E-mail Module: Various E-mail software applications such as Outlook Express etc can be integrated with the document management solution. Once the document management system is configured with the email application, users can import their existing e-mail accounts and address books into the system. Integration of third-party email applications provides users with the ability to send documents (stored within the repository) as an attachment in an e-mail. |
|
|
Scan Module: In order to provide users with the ability to scan documents and store them into the document repository a Scan module can be developed and integrated with the solution. The scan module will help users convert paper documents into electronic documents. |
|
|
OCR: Optical Character Recognition (OCR) enables characters to be extracted from an image/scanned document. As invoices, application forms etc are a major source of data for companies, an OCR module integrated with the solution will enable companies to scan the paper documents and extract the data stored in them. The data extracted can be saved to a .txt or .doc file and can be stored within the document repository. |
|
|
FAX: A fax module integrated with the solution enables users to fax documents, stored with the document repository, via a modem. The fax module can be configured so as to enable users to select relevant documents, compose and attach a cover page and send the fax via the selected modem to the specified fax number. |
|
|
PDF: In order to provide users with the functionality covert documents into PDF file format, a PDF tool can be integrated with the solution. The tool can be customized in a manner so as to enable users to search and select documents to be converted, preview it and specify a location within the document repository where the PDF document is to be saved. |
|
|
| |
|
|
|
|
| |
"I would like to commend you for
the excellent service you provided us, getting back to us even
at odd hours of the day and working across different time zones,
to ensure that we met our deadlines on time. The diversity and
creativity of the developers at Icreon has been an ongoing asset.
The ability to understand our needs and giving us that little
extra is something we have grown to expect from you. You have
been able to understand our requirements correctly and have
often exceeded expectations..." |
|
| |
|
|
| |
|
|
|
|
|
| |
AUCTION
PORTALS
(Web Page) |
|
| |
|
|
| |
ASSESSMENT
& TRAINING
(Web
Page) |
|
| |
|
|
| |
CMS
(Web Page) |
|
| |
|
|
| |
E-LEARNING
(Web
Page) |
|
| |
|
|
| |
ONLINE
DVD RENTALS
(Web
Page) |
|
| |
|
|
| |
STOREFRONTS
(Web
Page) |
|
| |
|
|
| |
CASE
STUDIES
(Web
Page) |
|
| |
|
|
| |
ENGAGEMENT
MODELS
(Web
Page) |
|
| |
|
|
|
